CUPE Local 1394 – cupe1394.ca

1. Introduction

CUPE Local 1394 (“the Local,” “we,” “us,” or “our”) is committed to protecting the privacy of its members. This Privacy Policy explains how we collect, use, store, and protect personal information obtained through the website cupe1394.ca (the “Website”).

This Website is a private, members-only platform and is not intended for public use.

2. Information We Collect

We may collect personal information from members when they register for or use the Website, including but not limited to:

• Name
• Email address
• Membership-related information used for verification
• Login credentials (stored in encrypted or hashed form where applicable)
• Information voluntarily submitted through contact or communication forms

We do not knowingly collect personal information from non-members.

3. Purpose of Collection

Personal information collected through the Website is used solely for legitimate union purposes, including:

• Verifying membership eligibility
• Providing access to members-only content
• Communicating updates, news, and event information
• Responding to member inquiries or submissions
• Administering and improving the Website

4. Use and Disclosure of Information

CUPE Local 1394 does not sell, rent, or trade personal information.

Personal information may be accessed or disclosed only:

• To authorized representatives of CUPE Local 1394 for union-related purposes
• Where required or permitted by law
• To service providers who assist in operating the Website (such as hosting or technical support), provided they are bound by confidentiality and data protection obligations

5. Data Storage and Security

We take reasonable administrative, technical, and physical measures to protect personal information against loss, unauthorized access, disclosure, or misuse. These measures may include secure hosting environments, password protection, authentication controls, and restricted access to personal data.

Despite these safeguards, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Member Responsibilities

Members are responsible for maintaining the confidentiality of their login credentials and for ensuring they log out when accessing the Website from shared or public devices. Members must not share access to the Website with non-members.

7. Retention of Information

Personal information is retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Information may be securely deleted or anonymized when it is no longer required.

8. Cookies and Website Analytics

The Website may use basic cookies or similar technologies to maintain login sessions and support essential site functionality.

We do not use cookies for advertising or commercial tracking purposes. Any analytics used are intended solely to improve Website performance and the member experience.

9. Access and Correction

Members have the right to request access to their personal information held by the Local and to request corrections to inaccurate or outdated information.

Requests can be made using the contact information provided on the Website. Reasonable verification may be required before fulfilling such requests.

10. Third-Party Links

The Website may contain links to third-party websites for informational purposes. CUPE Local 1394 is not responsible for the privacy practices or content of external websites. Members are encouraged to review the privacy policies of any third-party sites they visit.

11. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or Website operations. Updates will be posted on the Website, and continued use of the Website constitutes acceptance of the revised policy.

12. Contact Information

If you have questions or concerns about this Privacy Policy or the handling of personal information, please contact CUPE Local 1394 using the contact information provided on the Website.